As your hospitality business grows—whether through acquisitions, opening new locations, or expanding your services—you might start noticing that your current accounting system just isn’t keeping up. Maybe you’re working late into the night, or you find yourself triple-checking spreadsheets to catch small errors that somehow still slip through. Maybe you’ve already missed a reporting deadline or two.
If any of that sounds familiar, you’re not alone.
Many growing hospitality businesses struggle with outdated or limited accounting systems. When you’re juggling multiple properties, currencies, or ownership structures, it becomes painfully clear that working harder isn’t the answer—you need to work smarter.
The good news? With the right hotel accounting software—like Sage Intacct—you can do just that. Sage Intacct is designed to help hotel businesses like yours scale efficiently, simplify financial management, and ultimately spend less time crunching numbers and more time growing your business.
Let’s break down exactly how this works.
Multi-Entity Management: No More Spreadsheet Gymnastics
Managing finances for one hotel can be tricky enough. But when you start adding new entities—say a boutique hotel in one city, a resort in another, and maybe a franchise operation across the country—the complexity quickly multiplies. If you’re using a basic accounting system, you probably have to manually create new company files, redo account setups, configure taxes, and somehow make it all talk to each other. It’s time-consuming, messy, and prone to errors.
Sage Intacct takes the headache out of multi-entity management. It allows you to easily configure new entities with just a few clicks. Whether you’re working with different currencies, tax rules, or banking systems, Intacct helps you set up everything efficiently and accurately.
Better yet, it automates inter-entity transactions and currency conversions, so you’re not stuck converting numbers manually or relying on outdated exchange rates. Each entity can be customized, or you can apply a standard configuration across all of them for consistency.
And when it comes time for audits? Since everything is journaled and traceable, audits become less of a scramble and more of a routine checkpoint.
Seamless, Stress-Free Consolidations
If you’ve ever had to manually consolidate financials across multiple entities, you already know it’s a huge time suck. You export reports, copy and paste into Excel, check formulas, reconcile figures, and then hold your breath while the final numbers (hopefully) match up. That’s not scalable.
Sage Intacct takes a smarter approach. It offers push-button consolidations—yes, literally the click of a button—to bring together data from across your entire organization. Whether your ownership structure includes partial stakes, joint ventures, or minority shares, Intacct’s unlimited hierarchy support handles the complexity for you.
And you don’t have to wait until the end of the month. With real-time reporting, your decision-makers get access to up-to-date insights whenever they need them. You can even make post-consolidation adjustments directly in the system—no more versioning spreadsheets or tracking corrections manually.
Reporting That’s Actually Useful
How many times have you opened your chart of accounts and groaned at the sheer number of “reporting” accounts? When systems lack flexibility, accountants often create workarounds by adding accounts for every scenario imaginable—leading to a bloated, confusing mess.
Sage Intacct solves this problem with a smarter concept: dimensions.
Think of dimensions as customizable tags—like hotel location, restaurant, department, event, or even individual programs. Instead of creating dozens (or hundreds) of redundant accounts, you tag transactions with dimensions and then use those tags to generate reports with just a few clicks.
Want to see:
- Guest count per hotel for the past three weekends?
- How many covers your restaurant served this month?
- Revenue broken down by location, event type, or package?
No problem.
The best part? You can drill down from high-level dashboards right into the transaction-level details. It’s a powerful way to give both your finance team and auditors full visibility without needing to pull separate reports or dig through folders.
Dashboards that Tell the Whole Story
Sage Intacct dashboards aren’t just rows of numbers—they’re visual, dynamic, and interactive. You’ll see mini-graphs, color-coded alerts, rolling totals, pivot tables, and more. This helps you quickly spot trends, catch anomalies, and identify opportunities that might otherwise get buried in data dumps.
Whether you’re looking at occupancy trends, F&B performance, or property-specific metrics, you’ll always have a clear, up-to-date view of your operations.
And because all of this is updated in real-time, you don’t have to wait for the month-end close to understand what’s really going on.
Real Impact: Time Saved, Headcount Avoided
Let’s talk real-world impact. Hotels and hospitality groups that switch to Sage Intacct typically see big gains in both efficiency and scalability. Here are just a few outcomes from businesses like yours:
- Saved hundreds of hours a year on manual consolidations
- Reduced monthly close time from several weeks to just a few days
- Avoided hiring 1–2 additional accounting staff despite business growth
That’s not just about working smarter—it’s about building a finance operation that’s built to grow alongside your company.
Ready to Work Smarter?
Your accounting team shouldn’t be spending nights and weekends wrangling spreadsheets or babysitting manual consolidations. With Sage Intacct, you can automate the painful parts of hotel accounting, streamline complex operations, and get the insights you need to lead your business forward.
Whether you’re already managing multiple entities or planning your next expansion, the right technology will help you stay ahead—not just keep up.
Have questions or want to see Sage Intacct in action? Contact us today to speak with one of our accounting experts. We’re here to help you work smarter every step of the way.