Back in 1975, Business Week’s article “Office of the Future” cast a startlingly accurate prediction of what workplaces would look like in the future. Predictions included TV-display terminals with keyboards, connected to each other and to electric filing cabinets. Sounds a lot like your work computer and the shared network files, right?
The beauty of this vision—and the current reality—was the ability to streamline business processes. And for many, that starts with becoming a far more paper-light organization.
Several years ago, someone coined the term “the paperless office,” convinced we’d arrive there in the twenty-first century. But we’re finding that that’s not quite the case. Most small to medium-sized businesses still rely on paper-based invoices, purchase orders, benefits forms, vacation requests, and more. While paperless may not be in your immediate future, reducing your paper usage to be paper-light is absolutely achievable right now. It starts with document management.
What if there’s a better way to route documents? What if you can get rid of those sticky arrows pointing to all the places people need to sign and stop the paperwork shuffle, moving documents from desk to desk? Instead, send them smoothly and electronically. Route them digitally. Sign with the click of a mouse and the stroke of a key instead of the swipe of a pen. It’s all part of how you streamline business processes, and Altec document management is at the forefront.
Going Digital with Altec
Altec document management helps you streamline business processes by transforming paper into digital workflows. It’s more than just moving items from paper to gigs. It’s about moving the right information to the right person at the right time and place.
Altec offers an integrated document management system that streamlines business processes with ease. With Altec document management you can:
- Enact three-way matching and approvals on purchasing and AP processes
- Smooth out approvals from initiation to payment
- Automatically route anything requiring a signature for approval (expense reports, sales orders, contracts) to the right people
- Distribute documents that must travel with a customer order, such as a purchase order, instructions, or invoice without manual intervention
- Provide self-service access to internal paperwork for human resources needs, including benefits information
- Automate invoices and other purchasing documents
Export the Way You Want, from Anywhere to Anywhere
If you ever send documents to anyone outside of your company, you know the hassle of ensuring they have compatible software on the receiving end to open and access materials. Altec DocLink exports documents to XML, HTML, PDF, TIFF, CSV, EDI, and more. Most of these formats can easily be moved into any software platform. Plus, the PDF format is universally accessible for viewing on both Mac and PC. Role-based security ensures that confidential materials are kept confidential and handled with the utmost discretion.
One of the best parts about Altec’s ability to streamline business processes is the ability to use this system on a desktop, laptop, tablet, or mobile device. Plus, the system has global reach, so if your team travels frequently or you conduct business worldwide, you’re still covered.
Altec DocLink and Sage 100
Altec DocLink helps you streamline business processes in many ways, but the best news for Sage users is its ability to work smoothly and efficiently with Sage products. Altec DocLink works with Sage 100 and Sage 500 so that you can generate electronic paperwork within Sage and use DocLink to route it to the right people.
Whether you’re looking to go paper-light for the first time, or simply searching for more ways to streamline your business practices, Accounting Systems, Inc. provides effective solutions to help you improve and grow. From accounting software such as Sage to support and training, ASI is committed to ensuring you have the best technology for your business. Click here to learn more about ASI or call us at 803-252-6154.