Are you sick of paging through file folder after file folder—of the physical or electronic kind? Do important documents get misplaced at the most inopportune times possible? Are you unsure whether “Contract_Final.pdf” or “Completed_Contract.pdf” is the most recent version? Cloud document management is here to help.

Cloud document management gives your business an easy way to organize and share documents and information. Cloud document management systems save time, reduce paper usage, and offer flexibility and version control. Read on to find out why cloud document management can improve the efficiency and profitability of your company.

  1. Better Security

All businesses handle sensitive information, especially regarding employee, vendor, or customer financial or personal data. A flimsy metal file cabinet is not the best way to protect your documents. In addition, what would happen to your files if your office were damaged by fire or flooding? Losing that amount of data would be devastating to your business.

Cloud-based document storage provides an easy way to keep your documents safe and sound. Companies that provide this type of storage have invested thousands—if not millions—of dollars into cyber security. They don’t want your data stolen any more than you do! Most cloud document management companies also backup their customers’ information daily on different servers. In the event of a natural disaster, your data will be much safer on multiple servers.

  1. Smaller Environmental Impact

Many companies are trying to reduce the impact they have on the environment. Going paperless doesn’t just save trees by reducing paper waste: it reduces your reliance on chemicals (used to make copies and printed documents), reduces the office space you need to house your business, and reduces the electricity your office uses on lighting and heating. While computers and servers do use energy and space, cloud storage means multiple companies are using significantly less space and energy than they would be on their own.

  1. Saved Money and Office Space

One point from #2 is worth expanding: storing your documents on the cloud means your office space just got a whole lot more open! Many possibilities emerge once you get rid of any giant file cabinets that may be stored at your office.

What’s more, you’ll save on office supplies and supply storage, since you’ll no longer have to photocopy, file, and store documents. Your bills for paper and toner will fall dramatically!

  1. Easier Document Sharing

In order to share a paper document, you must find it in the aforementioned huge file cabinets, take it over to a meeting or a co-worker’s desk for review, and then return the document to its proper place in the file cabinet once more. It’s a time-consuming process. To make matters worse, what if you need to share a document with more than one person at a time? You’ll need to create multiple copies, send them through mail or drop them off personally, and try to remember to collect them all again. You may even need to manually copy annotations from multiple documents onto a single version.

Cloud document management, on the other hand, makes sharing documents easy: with just a click of a button or the copy/paste of a URL, you can send one authoritative version of a document to others for their notes or signatures. There’s no more delay in sharing the information and no chance of losing the only copy of a document!

Ready to Make the Switch?

Here at ASI, we’re ready to help you make the switch to a modern cloud document management system: DocLink. DocLink integrates with both Sage and Acumatica so your company’s documents can connect to the entirety of your business software.

Would you like to learn more about how DocLink for Sage and Acumatica can benefit your business? Contact us today for your free consultation.